When arranging the repatriation of a loved one from the UK, one common requirement is that the death certificate be legalised with an apostille. This process verifies the document’s authenticity so that it can be recognised abroad. Many embassies and consulates will not accept UK-issued documents without this step. Below is a clear guide to understanding what an apostille is, why it is required, and how to obtain one for repatriation.
What Is an Apostille?
An apostille is a form of certification issued by the UK’s Foreign, Commonwealth and Development Office (FCDO). It confirms that the signature, stamp, or seal on a UK-issued public document — such as a death certificate — is genuine. Once a death certificate has been apostilled, authorities overseas can trust that it is an official document without the need for further checks.Why Is an Apostille Needed for Repatriation?
Many countries require legalised documents before they will allow human remains or ashes to enter. For repatriation, the death certificate is the primary legal document, and an apostille proves its authenticity. Without this, the receiving country may reject the paperwork, causing delays or additional costs. Requirements differ depending on the destination, so it is important to confirm with the relevant embassy or consulate whether an apostille is necessary.Where to Apply for an Apostille
In the UK, apostilles are issued only by the FCDO Legalisation Office. Applications can be made:- Online: through the official government website, where you can complete the form, pay the fee, and post your document.
- By Post: sending the original death certificate and application form directly to the Legalisation Office.
- Through a Solicitor or Agent: many families choose to use a solicitor or repatriation service to handle the process on their behalf, saving time and reducing the risk of errors.
What You Need to Provide
To get a death certificate apostilled, you will usually need:- The original death certificate issued by the register office.
- Completed application form from the FCDO Legalisation Office.
- Payment of the legalisation fee (per document).
- A pre-paid, self-addressed envelope for the return of the legalised documents.
Processing Times and Costs
The FCDO typically offers two services:- Standard Service: processing by post, usually taking around 4–10 working days, plus delivery time.
- Premium Service: available by appointment in London, often completed on the same day for an additional fee.
Apostille for Translated Documents
If the destination country requires the death certificate to be translated, the translation must usually be certified before it can be apostilled. The apostille will then be applied to the translator’s certification, confirming that the translation is official and accurate. Always confirm these requirements with the receiving country’s embassy.Avoiding Delays
Common delays occur when:- The wrong type of death certificate (uncertified copies) is submitted.
- Documents are sent without the correct fee.
- Families are unaware that translations must also be legalised.
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